Office Manager - Charlotte office
Sodoma Law is a law firm with 7 offices across North Carolina and South Carolina. Over the years, our practice areas have expanded to include trusts and estates, adoption, mediation, immigration, and more; however, our main area of practice continues to be family law.
We are seeking an Office Manager for our Charlotte, North Carolina office to oversee AR and collections, support core office administration and operations, serve as a primary administrative and HR liaison for the team, and maintain regular client interaction in support of daily operations. This is an in-person position, and physical presence in the office is essential to the success of daily operations.
This individual plays a critical role in maintaining smooth office operations and strong internal support. The ideal candidate is reliable, proactive, detail-oriented, and able to balance kindness with firmness while maintaining high standards of accountability. They take initiative, anticipate needs, and ensure follow-through.
Responsibilities include but not limited to:
- Accounting Support:Approve and monitor time entries to support accurate client invoicing and collections. Support accounts payable and accounts receivable functions. Process vendor payments and track invoices. Monitor expenses and support budget oversight. Manage time tracking and approve timesheets.
- Client & System Management:Oversee client intake and fee agreement processing. Maintain client accounts within accounting and case management systems. Update and manage client files in document systems.
- Facilities & Office Operations:Manage facility needs including building inspections, parking, permitting, and vendor coordination. Oversee office maintenance, supplies, inventory, and restocking. Ensure workspaces are prepared for use. Coordinate onsite repairs and facility-related projects.
- Administrative Support:Manage calendars, coordinate meetings, and ensure timely follow-up on administrative tasks. Coordinate CLE registrations and credit tracking. Support legal staff with e-filing setup and related administrative processes.
- HR & Administrative Support:Track PTO and support time reporting. Support recruitment, interviewing, and onboarding. Assist with employee engagement and firm events.
Qualifications:
- Minimum of 5 years of professional experience in a managerial or supervisory role
- Experience in professional services such as law firms, healthcare practices, accounting firms, or similar environments preferred
- Strong proficiency in Microsoft Office, especially Excel
- Experience with accounting software
- Experience with document and/or case management systems
- Experience managing calendars and administrative workflows
- Licensed North Carolina Notary Public preferred
- Fluent in Spanish preferred
- Active involvement in the local community (Mecklenburg County involvement is a plus)
Outstanding candidates for this position should be:
- Organized and detail-oriented
- Proactive problem solvers
- Reliable and consistent in presence and performance
- Strong communicators who balance professionalism with approachability
- Comfortable working independently while managing competing priorities
- Skilled at maintaining operational efficiency and supporting a team environment