Office Manager - York Office
Sodoma Law is a family law firm with 7 offices across North Carolina and South Carolina. Over the years, our practice areas have expanded to include trusts and estates, adoption, mediation, immigration, and more. As our areas of practice grow, so does our footprint across the Carolinas.
We are seeking an Office Manager for our Rock Hill, South Carolina office who can support the day-to-day operations of the firm by managing schedules, coordinating meetings, handling administrative tasks, communicating with clients, ensuring the timely payment of expenses and collections on outstanding accounts receivable, and assigning tasks to ensure the tasks are completed in a timely manner. This person is responsible for facilitating offsite events and supporting employee engagement.
Our Office Managers must be comfortable working independently, managing competing priorities, be customer service-minded, proactive, and have a sense of urgency.
Responsibilities include but are not limited to:
- Weekly reports to leadership regarding time entry and overall location performance; time entry distribution of client invoices for review by team.
- Pay vendors, as needed; track due dates for vendor invoices; obtain W-9 for vendors.
- Process client credit card payments; assist Clients Accounts Manager in collection efforts; ensure the proper invoicing and expense allocation for clients.
- Handle client intake; fee agreement preparation; review and execution with client; assist in closing client files; establish client account in financial software; update client file, as necessary.
- Negotiate vendor terms and work directly with vendors for onsite installation, repairs, and maintenance; work directly with landlord for access; ensure workstations are ready for new employees; ensure office is always neat and tidy.
- Track PTO for employees at their respective location; manage time tracking in payroll system for respective locations; create and maintain notes as follow-up to any meetings; assist HR Manager with recruitment, interviewing and selection, and new employee onboarding.
Qualifications:
- High school diploma or equivalent.
- At least 2 years of managerial or related experience.
Outstanding candidates for this position should be:
- Creative and able to think outside of the box.
- Organized
- Energetic
- Problem solvers with the ability to identify solutions.
- Licensed South Carolina Notary Public.
- Active members of their community (York, Lancaster, Chester, and Chesterfield County involvement is a plus).